👋 Hi! Ask me anything about UK landlord law, your properties, tenants or compliance.
Add a property
🏬 Commercial property details
💡 Mixed-use property: This property has both commercial and residential elements (e.g. shop with flat above). You'll be able to track commercial leases and residential tenants. Commercial compliance documents apply to the commercial part; residential compliance (gas, EPC, EICR) applies to the residential part.
Commercial properties have stricter compliance requirements — Minimum Energy Efficiency Standards (MEES), asbestos surveys under CAR 2012, and fire risk assessments under the Regulatory Reform Order 2005.
🏢 Add a block / building
Group properties that are in the same building (e.g. a converted house with several flats). You can then assign properties to this block.
🆕 Add an applicant
Applicant
📧 Send reference request
Report a maintenance issue
AI Market Analysis
Create a listing
✏️ Edit property
Remove property
Why are you removing this property?
⚠️ This will remove the property and all associated data (tenants, documents, maintenance). This cannot be undone.
✍️ Create document for e-signing
📋 Required documents to send with this tenancy agreement
UK law requires the following to be provided to your tenant at the start of tenancy. Check each off as confirmed.
⚠️ Please confirm all required documents before sending the tenancy agreement.
✅ All required documents confirmed — you can proceed to send the agreement.
🏢 Company logo / letterhead
This will appear at the top of your document. Settings are saved for next time.
or write your own ·
📎
Click to attach files (PDFs, certificates, guides)
PDF, Word, images — max 25MB total · You can select multiple files
📧 The tenant will receive an email with a unique signing link plus any files you've attached. You'll be notified when they open and sign it.
🏦 Import bank statement
Upload a CSV export from your bank to match transactions to rent
How to export CSV from your bank:
Most UK banks: Log in → Statements → Export/Download → Choose CSV format → Select date range → Download Works with Barclays, HSBC, NatWest, Lloyds, Halifax, Santander, Monzo, Starling and most UK banks.
Maintenance Issue
👷
💷 Repair costs
£
Add each cost separately (callout, parts, follow-up…). All count toward the property's financial performance.
Issue details
💬 Messages with tenant
No messages yet. Send the first message below.
Messages are saved to the issue. Clicking Send will also open your email client to notify the tenant.
⚠ No tenant email found. Add it to send messages:
Add contact
👷 Assign to contact
Select a contact to assign this issue. They will be notified via email.
🔗 Send tenant a report link
Pick a property and tenant. We'll email them a personalised link to report maintenance issues — their property and details will already be filled in.
Auto-filled from the tenant's record — edit if needed.
Edit tenant
Property Details
📊 Market analysis
See how your rent and property value compare to the local market. AI analyses comparable properties to flag under-renting or over-pricing.
⚡ Utilities & Services
🔥 Gas
⚡ Electricity
🌐 Internet
🏛️ Council Tax
💧 Water
🏦 Mortgage
📈 Financial Performance
Add monthly rent, property value (Edit property) and costs (Utilities) to see cash flow, yield and NOI.
Tenants
No tenants added yet.
Add tenant
📁 Property Documents
Select the document type, then click "Upload document" to choose a file from your computer.
No documents uploaded yet.
📜 Commercial leases
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⚖️ Legal matters
Track licences to assign, rent reviews, S25/S26 notices, dilapidations, sales and purchases.
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📜 Add commercial lease
Capture the lease terms — used for reminders and audit trail.
Parties
Lease terms
Financials
Legal
📎 Lease documents
Save lease first to attach documents
⚖️ Add legal matter
Log any legal/transactional matter — for your record-keeping.
Parties
📎 Matter documents
Save matter first to attach documents
📄 AI document drafting
Generates a draft for review by your solicitor — never legal advice.
⚠️ Important: AI-generated drafts are starting points only. Always have a qualified solicitor review and finalise any legal document before serving, sending, or signing. Pro Landlord AI is not a law firm and these drafts are not legal advice. Errors in commercial property documents (especially Section 25 / Section 26 notices, break clauses, and licence wording) can have serious legal and financial consequences.
Draft output
Edit freely. Always have a solicitor review the final version.
Log rent payment
Add document
📎
Click to choose a file
PDF, Word, images, Excel — max 50MB
— or —
Log message
Log / schedule inspection
UK law requires at least 24 hours' written notice. The tenant will receive a branded email with the date, time and purpose.
Already attached:
Upload photos as evidence of the property's condition. Add a caption to each (e.g. "Kitchen tap before repair"). JPG/PNG/HEIC, up to 10MB each.
Set a frequency and we'll remind you before the next inspection is due — and auto-create a scheduled inspection on the due date.
Everymonths
Add event / key date
Real-time property management powered by AI
Enter your email address and we'll send you a link to reset your password.
Based on AI market analysis · not a formal valuation
🏠 Per-property breakdown
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⚠️ Action required — certificates expired
🔔 Renewals due within 60 days
✅ All certificates are valid — no action required
🔔 Recent activity
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Properties
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Open maintenance
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📈 Recent price analyses
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My Properties
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🔍
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Applicants
Screen prospective tenants before letting. Track applicants through a structured UK screening process — right-to-rent, employment, references, affordability — and use AI-drafted reference request templates to chase referees.
🔎 Tenant referencing services
For full credit checks, employment references and affordability assessments, send applicants to a specialist referencing provider. Open the provider, complete the request, then log the outcome here.
C
Canopy
RentPassport · Open Banking · Experian
Digital tenant referencing powered by Open Banking and Experian credit data. Tenants build a portable rental passport.
Comprehensive references · UK's largest letting portal
Comprehensive referencing including credit check, employer reference, previous landlord and affordability — typically 3-5 working days, £30 per applicant.
💡 How this works: Pro Landlord AI doesn't take a cut. You arrange referencing directly with the provider and pay them — we just signpost the services and help you keep track. Open an applicant below to send them straight to a provider with their details pre-filled.
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Maintenance
🔧
Maintenance & Repairs
Track all issues from report to resolution. Share a tenant link so they can report issues directly.
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In progress
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Urgent
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Resolved
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Financials
Total Monthly Rent
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Properties
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Avg. Rent / Property
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Property breakdown
Property
Type
Beds
Monthly Rent
Status
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Contacts
📒
Your Contacts
Store contractors, tradespeople and agents. Assign them to maintenance issues and notify them instantly.
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Landlord News
📰
Landlord News & Updates
Stay up to date with the latest UK landlord legislation, government changes, tax updates and legal requirements.
Click "Get latest briefing" to get an AI summary of the most important current issues for UK landlords.
📡 Latest landlord news
📡
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Settings
PLAI
📱 Install Pro Landlord AI as an app
Add Pro Landlord AI to your home screen for quicker access — opens like a real app, no browser bars, works offline for previously-viewed pages.
👤 Account details
Full name
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Email address
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Account role
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Member since
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Password
••••••••
📋 Subscription
Current plan
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Status
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Trial period
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Next billing date
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Extra-property add-on
Allows you to exceed your 25-property base limit. £1.99/month per extra property, billed automatically.
💳 Billing details
Payment method
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Account name
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Account number
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Sort code
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No billing details on file yet. These will appear after your first payment.
Xero accounting
Connect your Xero account to automatically sync rent payments as invoices and maintenance costs as bills.
📄
Rent → Invoices
Auto-create sales invoices
🔧
Costs → Bills
Sync maintenance expenses
📊
P&L Reports
Auto profit & loss reporting
You'll be redirected to Xero to authorise the connection. No data is shared without your permission.
✅ Connected to Xero
📧 Alternatively, request cancellation by email
If you'd prefer to give notice in writing rather than using the Cancel subscription button above, you can email us. We require 1 month's written notice and you'll retain full access until the notice period ends.
🔒 Card details are collected securely by Stripe — we never see or store your card number. You won't be charged until your 14-day trial ends, and you can cancel any time during the trial with no charge.
Market Your Property
AI Market Analysis
Get your optimal rental price
Enter your address and Pro Landlord AI will analyse your local market, compare similar properties, and suggest the best price to minimise void periods.
Advertising portals
Create your listing below then submit to these portals. Direct links open each portal's landlord listing page.
🏠
Rightmove
UK's largest property portal. 10M+ monthly visitors.
💡 Tip: OpenRent lets you list directly as a landlord for free and syndicates to Rightmove & Zoopla automatically on paid plans (from £29). SpareRoom is best for HMOs and room lets. Together they cover the entire UK rental market.
My listings
📣
No listings yet
Create your first listing to start marketing your property.
Rent Tracker
💷
Rent Tracker & Bank Reconciliation
Track rent payments, import your bank statement CSV and automatically match transactions to tenants. Keep a full reconciliation record for your accounts.
✓ Log rent payments
✓ Import bank CSV
✓ Auto-match transactions
✓ Reconciliation tracking
Total Collected
£0
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Repeating Invoices
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Due this month
Outstanding
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Unpaid
Monthly Outgoings
£0
This month
Stats updated from XeroShowing live invoice data
Upcoming invoices this month
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Cash in and out Last 6 months
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Cash in
-£0
Cash out
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Difference
Net profit or loss Year to date
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Jan – May 2026
Income£0
Expenses£0
Payment history
Date
Property
Tenant
Amount
Status
Reconciled
No payments logged yet.
🏦 Bank transactions — match to rent payments
Match each bank transaction to a tenant's rent payment. Click Match to link them, or Ignore to skip non-rent transactions.
🔗
Connect Xero to view invoices
Go to Settings to connect your Xero account and your Xero invoices will appear here matched against your rent payments.
Connected to Xero
Invoices pulled live from Xero. Outstanding invoices can be chased with a reminder email.
Total invoices
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Paid
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Outstanding
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Amount due
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Xero invoices
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E-sign Documents
✍️
Welcome to your Legal Document AI Drafting
Generate professional UK tenancy agreements, notices and legal letters in seconds. Send directly to tenants for e-signing with full audit trail tracking.
✓ AI-generated UK legal documents
✓ Secure e-signing link
✓ Full audit trail
✓ Opened & signed tracking
✍️ Documents sent for signing
No documents sent for signing yet. Click "Create & send for e-sign" to get started.
📁 Uploaded documents
📁
No documents yet
Upload tenancy agreements, certificates, and more.
Messages
💬
Tenant Messages
All messages from tenants regarding maintenance issues. Click any message to open the full conversation.
Total conversations
0
Unread replies
0
Awaiting response
0
📬 Inbox
💬
No tenant messages yet.
When tenants reply to maintenance issues the messages will appear here.
Inspection Reports
All inspections
🔍
No inspections yet
Log property inspections and their findings.
Calendar
Upcoming events
0
Due this month
0
Overdue
0
Action needed
All events & key dates
📅
No events yet
Track renewals, certificate expiry, inspections and more.
✏️ Change your name
This is the name we use across the app and on your invoices.
🔒 Change your password
For your security we'll ask for your current password before setting a new one.
✉️ Change your email
💡 How this works: We'll send a confirmation link to your new email. Click it to confirm the change. Until you confirm, your old email stays active. Your subscription and billing email will also update automatically.
✏️ Rename document
Tip: include room number and tenant name to identify HMO contracts easily
🏷️ Change document type
This updates how the document is categorised for compliance tracking.
e.g. the cost of an EPC or Gas Safety certificate. Counts toward the property's financial performance (last 12 months).
Set expiry date
Renewal periods: Gas Safety — annually · EPC — every 10 years · EICR — every 5 years · HMO Licence — every 5 years · Selective Licensing — every 5 years
📧 Compliance reminder email
To:
Compliance & Certificate Tracker
📋 UK Legal Certificate Renewal Periods
🔥
Gas Safety
CP12 Certificate
Annually
Legally required
⚡
EPC
Energy Performance
10 Years
Min rating E required
🔌
EICR
Electrical Safety
5 Years
Legally required
🏠
HMO / Selective
Licence
5 Years
Check local council
🚨
Fire Alarm Service
BS 5839 Standard
Annually
HMOs: 6 monthly
📋
Fire Risk Assessment
Regulatory Reform Order
Annually
HMOs & blocks: required
🚨 Fire Alarm Service: Smoke alarms must be fitted on every floor and tested at the start of each tenancy. HMOs require a Grade D, LD2 system serviced every 6 months. All other rentals require annual checks per BS 5839-6.
📋 Fire Risk Assessment: Legally required for all HMOs and purpose-built blocks of flats under the Regulatory Reform (Fire Safety) Order 2005. Must be reviewed annually or after any significant changes to the property.
⚠️ Important: Failure to maintain a valid Gas Safety Certificate carries an unlimited fine and up to 6 months imprisonment. Failure to carry out a Fire Risk Assessment in an HMO can result in an unlimited fine. Always keep copies of all certificates and serve them to tenants within 28 days of renewal.
Expired
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Action required now
Expiring soon
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Within 60 days
Valid
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All good
No expiry set
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Review recommended
📧 Email reminder settings
Reminders are sent to your registered email address. Set up your email below and click Send reminders to get an instant summary of all expiring certificates.
All certificates & documents
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Xero Invoices
🔗
Connect Xero to view invoices
Go to Settings to connect your Xero account and view all your invoices here.
Total invoices
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Outstanding
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Outstanding amount
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Invoices
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Admin Overview
🔐
Admin Dashboard
Full system access — manage all users, accounts and subscriptions.
Total users
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Active trials
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Subscribers
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Agreements signed
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Recent signups
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All Users
User accounts
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Landlords
All landlord accounts
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Tenants
All tenant accounts
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Signed Agreements
Service agreements
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Revenue
Subscription revenue
Connect Stripe to view live revenue data. Go to Settings → Subscription to manage Stripe integration.
Agent Overview
🏢
Agent Dashboard
Manage properties, landlords and tenants across your portfolio.
